ScheduleBud Terms of Service

1. Acceptance of Terms

By accessing or using ScheduleBud ("Service," "App," "Platform"), you agree to be bound by these Terms of Service ("Terms"). If you disagree with any part of these terms, you may not access the Service.

1.1 Age Requirements

• Adult Users Only: You must be at least 18 years old to use this Service
• College/University Focus: This Service is designed specifically for college and university students
• Age Verification: We reserve the right to request age verification and will immediately suspend accounts for users under 18
• No Minors: This Service is not intended for and may not be used by anyone under 18 years of age

2. Description of Service

2.1 Core Features

ScheduleBud provides:

• Academic task and assignment management
• Canvas LMS calendar sync via ICS calendar feed
• AI-powered syllabus processing and task extraction
• AI Smart Assistant chatbot that answers questions about your uploaded course materials
• Knowledge graph and semantic search over your syllabi and tasks
• Optional long-term memory that personalizes Smart Assistant responses
• Study schedule optimization and workload analysis
• Assignment reminders and notifications

2.2 Educational Purpose

This Service is designed exclusively for legitimate educational activities including:

• Managing academic assignments and deadlines
• Organizing study schedules and materials
• Improving study habits and productivity

3. Subscription and Billing

3.1 Subscription Plans

• Free Plan: Limited access to features including calendar sync and basic AI usage at no cost
• Free Trial: New users on subscription plans receive a 7-day free trial with full access to premium features
• Student Monthly Plan: $3.99 per month, billed monthly via Stripe payment processing
• Yearly Plan: $12.00 per year, billed annually via Stripe payment processing
• Forever Plan: $24.00 one-time payment for lifetime access via Stripe payment processing
• Plan Changes: You may upgrade, downgrade, or cancel at any time through your account settings

3.2 Billing and Payment

• Auto-Renewal: Subscriptions automatically renew on your billing date unless canceled
• Payment Methods: We accept major credit/debit cards processed securely through Stripe
• Failed Payments: Service may be suspended after 7 days of failed billing attempts
• Price Changes: We will provide 30 days' advance notice of any subscription price changes

3.3 Refunds and Cancellation

• Free Trial: Cancel anytime during trial period with no charge
• Monthly Subscriptions: No refunds for partial months; access continues until end of billing period
• Cancellation: Cancel anytime through account settings; takes effect at end of current billing cycle
• Account Deletion: Canceled accounts retain access until billing period ends, then data is archived

3.4 Academic Institution Discounts

• Student Verification: Additional discounts may be available with valid student email verification
• Institutional Licenses: Bulk pricing available for educational institutions by contacting our academic team

4. User Account and Registration

4.1 Account Creation

• You must provide accurate, current, and complete information during registration
• You are responsible for maintaining the confidentiality of your account credentials
• You are responsible for all activities that occur under your account
• You must immediately notify us of any unauthorized use of your account

4.2 Account Security

• Use a strong, unique password for your account
• Do not share your login credentials with others
• Log out of shared or public computers
• Enable two factor authentication when available

4.3 Representations and Warranties

By registering for and using the Service, you represent and warrant that:

• All registration information you submit is true, accurate, current, and complete, and you will promptly update it as needed
• You have the legal capacity to agree to these Terms and are at least 18 years old
• You will not access the Service through automated or non-human means, including bots or scripts
• You will not use the Service for any illegal or unauthorized purpose
• Your use of the Service will not violate any applicable law or regulation

If any information you provide is untrue, inaccurate, or incomplete, we may suspend or terminate your account.

5. Acceptable Use Policy

5.1 Permitted Uses

You may use ScheduleBud to:

• Manage your own academic tasks and schedules
• Upload and process your own syllabi and academic documents
• Sync your own Canvas LMS calendar feed URL with proper authorization
• Share study schedules with study groups (with consent)

5.2 Prohibited Uses

You may NOT use ScheduleBud to:

• Academic Dishonesty: Facilitate cheating, plagiarism, or other forms of academic misconduct
• Unauthorized Access: Access another student's account or academic information without permission
• Data Misuse: Share, sell, or distribute other users' academic information
• System Abuse: Attempt to hack, exploit, or disrupt the Service
• Spam/Harassment: Send unsolicited messages or harass other users
• False Information: Upload false or misleading academic information
• Commercial Use: Use the Service for commercial purposes without explicit permission
• Illegal Activities: Use the Service for any illegal or unauthorized purpose

6. Third-Party Service Integration

6.1 Canvas LMS Calendar Integration (Optional)

ScheduleBud optionally integrates with Canvas LMS using publicly available ICS calendar feeds. This integration:

• Uses each platform's intended implementation method - Standard ICS calendar feeds supported by Canvas
• Is entirely voluntary and user-controlled - You choose whether to provide your Canvas ICS link
• Follows industry-standard practices for calendar synchronization - Same method used by Google Calendar, Outlook, Apple Calendar
• Does not circumvent any platform security measures - Uses only publicly available calendar data
• Can be discontinued by users at any time - Full control over integration settings

6.2 ICS Feed Authorization and Processing

• User Authorization Required: You must voluntarily provide your Canvas ICS calendar feed URL
• Legitimate Access Required: You must have proper access to the Canvas LMS courses in your calendar feed
• Institution Policy Compliance: You are responsible for compliance with your institution's Canvas LMS usage policies
• Secure Processing: We use secure methods to fetch your calendar feed without accessing your Canvas account
• Read-Only Integration: We only read calendar events and convert them to tasks - no modifications to Canvas
• User Control: You can disconnect Canvas LMS integration at any time by removing your ICS feed URL

6.3 Third-Party Security Risks

7. Intellectual Property & Independent Development

7.1 Independent Development Principles

ScheduleBud is independently developed software that does not copy or infringe upon any third-party code or proprietary systems. Our integration:

• Uses only public APIs and standard protocols - No reverse engineering or proprietary access methods
• Respects platform terms of service - Complies with Canvas LMS and other platforms' intended use policies
• Implements industry-standard methods - Uses the same calendar sync methods as other legitimate applications
• Maintains user data ownership - Users retain full ownership of their academic data
• Provides data portability - Users can export or delete their data at any time

7.2 Third-Party Platform Compliance

• Canvas LMS Compliance: Our integration uses Canvas's intended ICS calendar feed functionality
• No Unauthorized Access: We never bypass security or use undocumented APIs
• Platform Terms Respect: Users are responsible for ensuring their use complies with platform terms
• Cooperative Approach: We respect platform policies and will address any concerns from platform providers

8. AI-Powered Features

8.1 Syllabus Processing

• Error Risk: AI syllabus processing has a significant error rate and may miss critical information, misinterpret dates, or extract incorrect assignment details
• Verification Required: You must independently verify ALL AI-extracted information against original documents before relying on it
• No Academic Liability: We are not responsible for missed assignments, incorrect dates, or academic consequences resulting from AI processing errors
• Manual Override: Always cross-reference AI output with official course materials and syllabi

8.2 Study Recommendations and Academic Advice

• Not Professional Advice: AI recommendations are automated suggestions only and do not constitute professional academic, educational, or tutoring advice
• Individual Circumstances: AI cannot account for your specific learning style, health conditions, work schedule, or personal circumstances
• Academic Consequences: We are not liable for academic failure, missed deadlines, burnout, or other negative outcomes from following AI recommendations
• Consult Experts: For serious academic planning, consult qualified academic advisors, tutors, or educational professionals
• Mental Health: AI cannot replace mental health support - seek professional help for stress, anxiety, or academic overwhelm

8.3 Smart Assistant Limitations

• Document Analysis Only: The Smart Assistant can only analyze documents you upload and cannot access external information or provide real-time academic support
• Not a Tutor: The Smart Assistant is not a qualified tutor and cannot provide comprehensive subject matter expertise
• Accuracy Disclaimer: Smart Assistant responses may contain factual errors, outdated information, or misinterpretations
• Academic Integrity: Do not use the Smart Assistant to complete assignments, write papers, or circumvent academic integrity policies

8.4 Knowledge Graph and Semantic Search

• Automated Extraction: We use AI to extract entities (courses, assignments, topics, dates) and their relationships from your uploaded materials. This extraction is automated and may be incomplete or inaccurate
• Verification Required: Do not rely on the knowledge graph or search results as authoritative; always confirm against your official course materials

8.5 Long-Term Memory (Optional)

• Optional Personalization: When enabled, the Smart Assistant may infer and store facts and preferences from your messages to personalize responses
• May Be Inaccurate: Inferred memories can be wrong or outdated. You are responsible for reviewing them, and you can disable the feature or delete stored memories at any time
• Still Not Professional Advice: Personalized responses remain automated suggestions, not professional academic advice

9. Intellectual Property Rights

9.1 Our Rights

• ScheduleBud and all related trademarks, logos, and service marks are our property
• The software, design, and functionality of the Service are protected by copyright
• You may not copy, modify, or create derivative works without permission

9.2 Your Rights

• You retain ownership of all academic content and personal information you upload
• You grant us a limited license to process your content to provide the Service
• You can request deletion of your content at any time

9.3 Third-Party Content

• Respect copyright and intellectual property rights of educational materials
• Only upload content you own or have permission to use
• Report any copyright violations to our designated agent

10. Privacy and Data Protection

10.1 Privacy Policy

Your privacy is governed by our Privacy Policy, which is incorporated into these Terms by reference.

10.2 Educational Records

• ScheduleBud is a personal productivity tool you use directly, not a service procured or administered by your school. FERPA's institutional disclosure rules govern schools and their contracted vendors, which does not describe our relationship with you
• We nonetheless apply FERPA-style data-minimization principles voluntarily: your academic records are kept confidential and are not disclosed to third parties without your consent
• We do not sell or share your academic information with third parties

10.3 Data Security

• We implement industry-standard security measures to protect your data
• You should also take reasonable steps to protect your account security
• Report any suspected security incidents immediately

10.4 Data Backups

We perform regular routine backups of Service data, but we cannot guarantee against all possible data loss or corruption. You are solely responsible for any data you transmit or that relates to your use of the Service, and we recommend independently keeping track of critical deadlines. To the extent permitted by law, we are not liable for loss or corruption of your data.

11. Service Availability and Modifications

11.1 Service Availability

• We strive to maintain high service availability but cannot guarantee 100% uptime
• Scheduled maintenance will be announced in advance when possible
• We are not liable for academic consequences due to service interruptions

11.2 Service Modifications

• We may modify features, functionality, or these Terms at any time
• Material changes will be communicated with 30 days' notice
• Continued use after changes constitutes acceptance

12. Termination

12.1 Termination by You

• You may terminate your account at any time through account settings
• Upon termination, you may export your data for 30 days
• All data will be deleted according to our retention policy

12.2 Termination by Us

We may terminate or suspend your account if you:

• Violate these Terms of Service
• Engage in academic dishonesty or illegal activities
• Abuse or misuse the Service
• Fail to pay applicable fees (if any)

12.3 Effect of Termination

• Your right to use the Service ends immediately
• Data may be retained according to our Privacy Policy and legal requirements
• Provisions regarding intellectual property, disclaimers, and limitations survive termination

13. Disclaimers and Limitations

13.1 Service Disclaimers

• The Service is provided "as is" without warranties of any kind
• We do not guarantee accuracy of AI-generated content or recommendations
• We are not responsible for third-party services (Canvas LMS, email providers, etc.)
• Use of the Service is at your own risk

13.2 Academic Disclaimers

• ScheduleBud is a tool to help organize academic work, not to complete it
• You are responsible for verifying all assignment details and due dates
• We are not liable for missed deadlines or academic consequences
• Always consult official academic sources for authoritative information

13.3 Limitation of Liability

To the maximum extent permitted by law:

• Our total liability to you shall not exceed $100 or the amount you paid us (if any)
• We are not liable for indirect, incidental, special, or consequential damages
• We are not liable for academic consequences, lost opportunities, or personal injury
• Some jurisdictions do not allow these limitations, so they may not apply to you

14. Indemnification

To the extent permitted by law, you agree to indemnify and hold us harmless from claims arising from:

• Willful Misconduct: Your intentional violation of these Terms or illegal use of the Service
• Copyright Infringement: Your upload of copyrighted material you do not own or have permission to use
• Privacy Violations: Your sharing of other students' personal or academic information without consent
• Academic Dishonesty: Your use of the Service to facilitate cheating, plagiarism, or other academic integrity violations

15. Dispute Resolution

15.1 Informal Resolution

• Contact our support team first to resolve disputes informally
• We commit to responding within 5 business days
• Most issues can be resolved through direct communication

15.2 Formal Disputes

• Binding Arbitration: All disputes will be resolved through binding arbitration administered by the American Arbitration Association
• Governing Law: California law governs these Terms and any disputes
• Venue: Any court proceedings shall be in the state courts of California, County of Alameda
• Class Action Waiver: You agree to resolve disputes individually and waive any right to participate in class action lawsuits
• Adult Capacity: Since all users are 18+, all arbitration agreements are enforceable without parental consent issues

16. Miscellaneous

16.1 Entire Agreement

These Terms, together with our Privacy Policy, constitute the entire agreement between you and ScheduleBud.

16.2 Severability

If any provision of these Terms is found to be unenforceable, the remaining provisions will remain in full force and effect.

16.3 No Waiver

Our failure to enforce any right or provision of these Terms will not be considered a waiver of those rights.

16.4 Assignment

You may not assign your rights under these Terms without our written consent. We may assign our rights and obligations freely.

16.5 Force Majeure

We are not liable for service interruptions caused by circumstances beyond our reasonable control, including:

• Natural disasters, pandemics, or government actions
• Internet service provider outages or network failures
• Third-party service failures (Supabase, Stripe, Canvas LMS, Google APIs, Hugging Face)
• Cyber attacks, data breaches, or security incidents affecting our infrastructure
• Unexpected technical failures or system maintenance requirements

Academic Period Protection: We will make reasonable efforts to restore service during critical academic periods (finals, registration, assignment deadlines), but are not liable for academic consequences from force majeure events.

16.6 Electronic Communications and Signatures

Visiting the Service, sending us emails, and completing online forms constitute electronic communications. You consent to receive electronic communications, and you agree that all agreements, notices, disclosures, and other communications we provide to you electronically satisfy any legal requirement that such communication be in writing. You agree to the use of electronic signatures, contracts, and records, and to electronic delivery of notices and policies, and you waive any rights or requirements under any law that requires an original (non-electronic) signature or delivery or retention of non-electronic records.

17. Contact Information

18. Updates and Amendments

18.1 Notification of Changes

• We will notify you of material changes via email and in-app notification
• You will have 30 days to review changes before they take effect
• Continued use after the effective date constitutes acceptance

18.2 Version History

Previous versions of these Terms are available upon request for reference purposes.

These Terms of Service are written in plain English to ensure students can easily understand their rights and obligations. If you have questions about any section, please contact our support team.

Document ID: TOS-2026-001
Version: 1.3